- 9:15 meeting to order
- not quorate
- apologies from Neil, Mike, Natasha, and Kate
- email from Kate, John, Natasha, Neil for yes votes to governance
- by-laws permit electronic voting
- 4 new council members: David, John, Allen, Melissa
- Melissa is acting secretary and is in ALLC meeting
- additions to agenda
- MOTION to approve agenda Lorna, Julia
- Julia on format
- very few action items from last year had names or deadlines attached
- a lot of reports, information transmission in the past
- TEI has good model for agenda being a conduit for discussion and action
- a good idea needs name, tasks, deadlines
- approval of last minutes
- action items
- library notification mentioned at ACH general meeting – still
- need to match LLC library subscriptions for European libraries
- ACTION (Lorna): ongoing effort for library subscriptions, especially as replace for CHUM; LLC numbers in December matter, so we need to prod now and again in November
- ACTION (Lorna): forward horror stories about OUP
- ACH and ALLC numbers similar for individuals but different for institutions
- associations get about 50% income from gross
- 3 seats to ALLC and 2 seats to ACH (pro-rated to regional numbers)
- every subscriber (including institutional) are members, but institutions have no votes
- lorna liasing with OUP
- things are getting better, more communication to both ACH and ALLC
- revising voting seats, schedule is for seats to be decided during exec meetings
- thanks John for figures
- appropriate initiatives to fund (done)
- better documentation for handovers (Ray)
- ACTION (Julia, October 1, 2005): standard documentation, including timelines, things to prepare for meetings, expectations
- discussion of website (done)
- responsibility for attending meetings (discussed, ongoing)
- should attend 2 of 3 meetings
- ACTION (Lorna, June 30, 2005): spanking about not get quorum
- possibility of applying to exceptional funding
- make first meeting mandatory? work with Julia on standard documentation
- nominate non-council members to employment (done)
- Laszlo review of conference protocol (done)
- MOTION to approve minutes: Julia, Lorna
- reports
- finances
- 4 bursary grants, form on web, database persistent
- what to spend money on: web, e-journal, etc.
- problems with having too much money as an non-profit
- likely about $12k / year
- bank account gains interest
- discussion about how much to communication with full membership – exec empowered for most things, by-laws require full vote for exec members or changes to constitution
- employment
- conference activities:
- ad hoc gathering of employment-seekers
- colour-coded badges for mentors
- need more mentees
- do poster session again
- have an ACH sponsored event
- we need more students at conference – waive registration?
- getting mentors who recently got jobs
- good market at the moment both in academia and market
- subsidize registration fees in North American years
- hold social event (with some Q & A)
- MOTION: have budget (about ~2k) specifically for this committee (Lorna, Stéfan)
- ACION (John): talk to private foundations about funding students
- contact graduate programmes (Alberta, etc.)
- mentees have been not just students, is it possible to have mentoring events for a wider audience (managing large grants, etc.)
- membership
- MOTION (Lorna, David): accept reconciliation payment in May for 2004
- need for member services
- publications report (superceded)
- Humanist
- need for a bit of programming for database
- better searching mechanism, pulling random messages
- people interested in raw data, community might contribute interface
- make use of Enron tools?
- ADHO Governance
- thanks to John for getting documents together!!!
- more recent changes mostly for simplification
- based on email from Steve, issues not dealt with by document fall under the jurisdiction of individual associations
- we could approve documents as they stand and changes are always possible
- initial appointments to steering committee was one year, then it will be a maximum of 3 years (depending on voting seats of pro-rated formula)
- governance
- mention of LLC removed to assuage, LLC will stay with ALLC – question of ownership of new holdings (like e-journal), separate memo of understanding for these issues
- CHANGE: appointments to a maximum of 3 years (depending on pro-rated formula)
- CHANGE: annual review of representation
- associated activity DRH
- CHANGE: voting clause to specify that votes can be registered by email, clause about responsibilities to vote within a minimum amount of time (possibility of chair to replace that individual)
- MOTION (Lorna, Steve) to accept governance protocol: carried unanimously
- ACH/ALLC 2005: Peter Liddel
- not enough clear information about functions for programme and local committees: clear, but not flexible
- programme chair not in place early enough (and not accessible enough at times in this case)
- no style guidelines, not good for peer-reviewed publications
- ACTION (Julia): have Peter review conference protocol
- technical infrastructure a bit lagged
- Martin used this as a project in class and wrote a whitepaper that was available
- ACTION (Julia, by August): find a conference system, test on digitalhumanities.org
- Martin was grateful to get usable XML from John
- Peter offers Victoria’s system as long as not expected to update
- notes from Martin (Stéfan will get by email)
- AGM on Thursday
- ALLC/ACH 2006:
- access and surroundings
- special rates for AirFrance and EuroRail
- location at Sorbonne
- sessions at Graduate Studies House
- host team has experience organizing conference
- graduate students grown in numbers
- facilities with labs, vidoconferencing, etc.
- July 4 committee meetings
- July 5-8 conference
- July 9 exercursion to Giverny
- registration about 225 euros
- hotels about 55 pounds
- email allc-ach2006@paris-sorbonne.fr
- http://www.allc-ach2006.colloques.paris-sorbonne.fr
- daycare facilities and hotel (organizers, adho)
- proposal for 2007 conference from John at UIUC
- new director of NCSA, interest of/from NCSA (including sponsorship)
- new building to be used
- $35-90 accommodations
- good year to launch north American employment
- need for calendar of conferences for local proposals
- MOTION to support UIUC proposal (Lorna, Willard)
- conference protocol
- changes from last protocol
- conference coordinating committee introduced
- no longer have anonymized submissions (reviewers blind)
- MOTION to approve protocol (Lorna, Julia)
- protocol is formal governing document for things not expected to change regularly; annex is for details and things that might change
- some problems:
- programme chair made a lot decisions without consultation
- fighting within programme committee
- need programme chair with experience on committee or in academia
- ultimate support for local organizers
- vice-chair and chair structure? would help to ensure experience
- conference coordinating committee helps keep continuity
- ACTION (Julia) CCC consider having a vice-chair, normally from another organizations
- conference annex
- MOTION (Lorna, Chuck): approve annex
- conference
- MOTION (John, Stéfan): nominate John, Chuck for steering committee; carried
- MOTION () nominate for conference chair: Ray, Natasha
- MOTION () appoint to committee: David, Kevin
- MOTION () nominating to committee: Ray, Natasha, Christian V
- MOTION (Chuck, Ray) appointing Julia to ACH rep on CCC
- e-journal
- mandate for this, from Humanist discussion among others
- announce launching of journal at this conference
- need for names of people that would be good on editorial boards
- structure includes general editor, section editors, commissioning editors
- ACH initiative, but staffing should be as broad as possible
- relationship to other publications and global ecology
- ideas to contact: Jean-Claude Guédon, Michel Lemaire, Stefan Greidmann, etc.
- potential for including content outside of paper (technical parts, etc.)
- interventionist model of editing
- commissioning editors might suggest content is invited, not peer-reviewed – subject editor instead?
- editorial board renamed advisory board?
- invite self-nominated reviewers on brief synopsis of proposed articles
- CHUM name has changed but won’t be publishing broader humanities computing
- talk to Marilyn about interaction with LLC, review of books, etc.
- Julia appointed by Steering Committee as chair,
- need for budget:
- start-up and ongoing
- money for travel for consultation
- ACTION (Julia): convene a tech committee
- in principle about $5k in short-term, prototype and up to $9k annually
- ACTION (Julia): draw up budget
- print LLC
- successful, too much stuff to print
- all exec members on editorial board (names will cycle annually)
- ACH rep, associative editor: Stéfan
- membership
- MOTION (Julia, Allen): Melissa liaison officer
- MOTION (Lorna, Allen): disband membership committee
- ACTION (Lorna, June): description of responsibilities
- connecting with OUP member services person
- getting quarterly figures in timely fashion
- maintenance of membership database (with treasurer)
- updating publicity flyer
- specific tasks for promoting membership
- help identify institutional subscriptions for OUP, projects
- respond to questions for (prospective) members
- chasing allied associations
- ACTION (Chuck): add messaging to database
- website
- motives for transforming website
- vibrant, updated site for members
- update appearance
- distinctly ACH content
- pull ACH posters from Humanist
- history, including officers
- profiles of notables in field
- ACTION (Stéfan): move ach to textdrive as virtual host
- conference abstracts database aggregated
- possibility of BYU taking on some projects to encode documents
- about $1500 for clean abstracts (10 hours / week for 10 weeks)
- MOTION (Lorna, Steve): $2500 for initial transforming websites
- ADHO website
- dynamic content of news, blogs, essays
- adding content to essays
- thanks to Stéfan and John
- ACTION (John, summer): what’s needed to complete and maintain site
- Humanist
- membership mechanism has been broken for several years
- content available from first 18 years, 10M words
- Julia: money be provided from ADHO for interface and entire infrastructure
- ACTION (Chuck): request funding from ADHO for Humanist
- used during sabbatical for writing book
- employment committee
- thanks to committee for excellent work
- miscellaneous
- ACTION (Julia): add catering notes to conference protocol
- put out call for proposals, with what needs to be presented
- thanks to Lorna for long day
-- Main.StefanSinclair - 04 Aug 2005